FY 2016 Notice of Funding Opportunity for NGO Programs Benefiting Refugees in Ethiopia and Kenya
Funding Opportunity Announcement
Bureau of Population, Refugees, and Migration
January 6, 2016
Funding Opportunity Number: PRM-PRMOAPAF-16-001-055273
Catalog of Federal Domestic Assistance (CFDA) number: 19.517 – Overseas Refugee Assistance Programs for Africa
Announcement issuance date: Wednesday, January 6, 2016
Proposal submission deadline: Friday, February 5, 2016 at 12:00 p.m. EST
**ADVISORY: All applicants must submit proposals through the website Grants.gov NOT through GrantsSolutions.gov. Please note that if you apply on the GrantSolutions.gov site, your application will be disqualified. PRM strongly recommends submitting your proposal early to allow time to address any difficulties that may arise.**
If you are new to PRM funding, the Grants.gov registration process can be complicated. We urge you to refer to PRM’s General NGO Guidelines
“New to PRM Funding” section for information and resources to help
ensure that the application process runs smoothly. PRM also strongly
encourages organizations that have received funding from PRM in the past
to read this section as a refresher.
Full Text of Notice of Funding Opportunity
A. Program Description
This announcement references PRM’s General NGO Guidelines
which contain additional information on PRM’s priorities and NGO
funding strategy with which selected organizations must comply.
Please
use both the General NGO Guidelines
and this announcement to ensure that your submission is in full
compliance with PRM requirements and that the proposed activities are in
line with PRM’s priorities. Submissions that do not reflect the
requirements outlined in these guidelines will not be considered.
Current Funding Priorities:
(a) PRM will prioritize funding for proposed NGO activities that best
meet the Bureau’s priorities for filling programming gaps in the Horn
of Africa region as identified below.
(b) Because of PRM’s mandate to provide protection, assistance, and
sustainable solutions for refugees and victims of conflict, PRM will
consider funding only those projects that include a target beneficiary
base of at least 50 percent refugees. Please note that projects that do
not meet the protection/assistance gap(s) below will not be considered.
Country-specific Provisions:
Ethiopia
(a) For activities in Benishangul-Gumuz, proposals may focus on one or more of the following areas of intervention:
(i) Energy and environmental management (household energy and fuel usage)
(ii) Livelihoods (vocational education/training that benefits both refugees and host nationals, N.B. Any proposal must include a completed market analysis)
(iii) Protection (child protection and/or gender-based violence (GBV) prevention and response)
(b) For activities in Dollo Ado, proposals may focus on one or more of the following areas of intervention:
(i) Education (primary and/or secondary)
(ii) Healthcare (primary care, reproductive health and/or
maternal and child health; assistance to elderly with specific needs;
and/or to persons living with disabilities)
(iii) Livelihoods, N.B. Any proposal must include a completed market analysis
(iv) Nutrition and food security (activities to support diet diversification or food-related livelihoods)
(v) Protection (child protection and/or GBV prevention and response)
(vi) Psychosocial assistance (mental health)
(c) For activities in Gambella, proposals may focus on one or more of the following areas of intervention:
(i) Education (primary and/or secondary)
(ii) Healthcare (reproductive health and/or maternal and child
health; assistance to elderly with specific needs; and/or to persons
living with disabilities)
(iii) Livelihoods, N.B. Any proposal must include a completed market analysis
(iv) Nutrition and food security (activities to support diet diversification or food-related livelihoods)
(v) Protection (GBV prevention and response; and/or assistance to
unaccompanied or separated minors; and/or child protection)
(vi) Psychosocial assistance (mental health)
(d) For activities in Jijiga, proposals may focus on one or more of the following areas of intervention:
(i) Education (primary and/or secondary)
(ii) Healthcare (reproductive health and/or maternal and child
health; assistance to elderly with specific needs; and/or to persons
living with disabilities)
(iii) Livelihoods, N.B. Any proposal must include a completed market analysis
(iv) Nutrition and food security (activities to support diet diversification or food-related livelihoods)
(v) Protection (child protection and/or GBV prevention and response)
(vi) Psychosocial assistance (mental health)
(e) For activities in Tigray, proposals may focus on one or more of the following areas of intervention:
(i) Education (primary and/or secondary)
(ii) Health (reproductive health and/or maternal and child
health; assistance to elderly with specific needs; and/or to persons
living with disabilities)
(iii) Nutrition and food security (activities to support diet diversification or food-related livelihoods)
(iv) Protection (child protection and/or GBV prevention and response)
(v) Psychosocial assistance (mental health)
Kenya
(f) For activities in Dadaab camps, proposals may focus on one or more of the following areas of intervention:
(i) Education (primary and/or secondary)
(ii) Health (reproductive health; maternal and/or child
health/nutrition; assistance to elderly with specific needs; and/or
other vulnerable populations; and/or to persons living with
disabilities)
(iii) Livelihoods (linked to vocational skills development and/or
youth education/training that benefit both refugees and host nationals,
N.B. Any proposal must include a completed market analysis)
(iv) Protection (GBV prevention and response; child protection, and/or assistance to separated and unaccompanied minors)
(v) Psychosocial assistance (mental health)
(g) For activities in Kakuma camps, proposals may focus on one or more of the following areas of intervention:
(i) Education (primary and/or secondary)
(ii) Health (reproductive health; maternal and/or child
health/nutrition; assistance for elderly with specific needs and/or
other vulnerable populations; and/or persons living with disabilities)
(iii) Livelihoods (linked to vocational training, skills
development, and/or youth education that benefit both refugees and host
nationals, N.B. Any proposal must include a completed market analysis)
(iv) Protection (GBV prevention and response; support to LGBTI
refugees; child protection, and/or assistance to separated or
unaccompanied minors)
(v) Psychosocial assistance (mental health)
(h) For activities in other refugee hosting areas, proposals may focus on the following area of intervention:
(i) Protection (GBV prevention and response; support to LGBTI
refugees; child protection and/or assistance to separated or
unaccompanied minors – boys and/or girls; asylum-seekers and other
vulnerable refugees)
(ii) Livelihoods (vocational education/training, N.B. Any proposal must include a completed market analysis)
(iii) Health (mental health and/or psychosocial assistance)
B. Federal Award Information
Proposed program start dates: May 1 – August 15, 2016
Duration of Activity: Program plans for one, two, or
three years will be considered. Applicants may submit multi-year
proposals with activities and budgets that do not exceed three years (36
months) from the proposed start date. Actual awards will not exceed one
year (12 months) in duration and activities and budgets submitted in
year one can be revised/updated each year. Continued funding after the
initial 12- month award requires the submission of a noncompeting single
year proposal narrative and will be contingent upon available funding,
strong performance, and continuing need. In funding a project one year,
PRM makes no representations that it will continue to fund the project
in successive years and encourages applicants to seek a wide array of
donors to ensure long-term funding possibilities. Please see Multi-Year
Funding section below for additional information.
Funding Limits: Project proposals must not be more than $1,500,000, or they will be disqualified.
C. Eligibility Information
1. Eligible Applicants: (1) Nonprofits having a
501(c)(3) status with the IRS, other than institutions of higher
education; (2) Nonprofits without 501(c)(3) status with the IRS, other
than institutions of higher education; and (3) International
Organizations. International multilateral organizations, such as United
Nations agencies, should not submit proposals through
Grants.gov in response to this Notice of Funding Opportunity
announcement. Multilateral organizations that are seeking funding for
programs relevant to this announcement should contact the PRM Program
Officer (as listed below) on or before the closing date of the funding
announcement.
2. Cost Sharing or Matching: Cost sharing, matching, or cost participation is not a requirement of an application in response to this funding announcement.
3. Other:
(a) Proposals must have a concrete implementation plan with
well-conceived objectives and indicators that are specific, measurable,
achievable, relevant and reliable, time-bound, and trackable (SMART),
have established baselines, and include at least one outcome or impact
indicator per objective. Objectives should be clearly linked to the
sectors.
(b) Proposals must adhere to relevant international standards for humanitarian assistance. See PRM’s General NGO Guidelines for a complete list of sector-specific standards including new guidance on proposals for projects in urban areas.
(c) PRM strongly encourages programs that target the needs of
potentially vulnerable and underserved groups among the beneficiary
population (women; children; adolescents; lesbian, gay, bisexual,
transgender, or intersex (LGBTI) individuals; older persons; the sick;
persons with disabilities; and other minorities) and that can
demonstrate what steps have been taken to meet the specific and unique
protection and assistance needs of these vulnerable groups effectively.
NOTE: PRM partners must complete a gender analysis (see PRM proposal template) that briefly analyzes
(1) gender dynamics within the target population (i.e., roles, power
dynamics, and different needs of men and women, girls and boys);
(2) associated risks and implementation challenges for the project posed by those dynamics; and
(3) how program activities will mitigate these protection risks and be
made accessible to vulnerable
groups (particularly women and girls). The
analysis should identify specific at-risk sub-populations of women and
girls, in particular women and girl heads of households, out-of-school
girls, girls with disabilities, married girls, and adolescent mothers
who are often unaware of and excluded from mainstream interventions and
service delivery and who may be essentially hidden. A gender
analysis should be included in all applications for funding and is a
requirement prior to PRM making a final funding award.
(d) PRM will accept proposals from any NGO working in the above mentioned sectors although, given budgetary constraints, priority will be given to proposals from organizations that can demonstrate:
• a working relationship with UNHCR and/or current UNHCR funding.
Proposals should include a letter of support from UNHCR for the proposed
activities. This letter should highlight the gap in services the
proposed program is designed to address. (Applicants are
encouraged to make timely requests to UNHCR to allow for sufficient time
to review proposed activities and process letters of support);
• a proven track record in providing proposed assistance both in the sector and specified location;
• evidence of coordination with international organizations (IOs) and
other NGOs working in the same area or sector as well as – where
possible – local authorities;
• a strong transition plan, where feasible, involving local capacity-building;
• where applicable, adherence to PRM’s Principles for Refugee Protection in Urban Areas;
• an understanding of, and sensitivity to, conflict dynamics in the project location.
D. Application and Submission Instructions
1. Address to Request Application Package:
(a) Application packages may be downloaded from the website www.Grants.gov.
2. Content and Form of Application:
(a) This announcement is designed to accompany PRM’s General NGO Guidelines
which contain additional administrative information on proposal content
and formatting, and explain in detail PRM’s NGO funding strategy and
priorities. Please use both the General NGO Guidelines
and this announcement to ensure that your proposal submission is in
full compliance with PRM requirements and that the proposed activities
are in line with PRM’s priorities.
Proposal submissions that do not meet all of the requirements outlined in these guidelines will not be considered.
(b) PRM strongly recommends using the proposal and budget templates that are available upon email request from PRM’s NGO Coordinator.
Please send an email, with the phrase “PRM NGO Templates” in the
subject line, to PRM’s NGO Coordinator to receive an automated reply
with the templates.
New page limits: Single-year proposals using PRM’s templates must be no more than 15 pages in length
(Times New Roman 12 point font, one inch margins on all sides). If the
applicant does not use PRM’s recommended templates, proposals must not
exceed 10 pages in length. Organizations may choose to attach work
plans, activity calendars, and/or logical frameworks as
addendums/appendices to the proposal. These attachments do not count
toward the page limit total; however, annexes cannot be relied upon as a
key source of program information. The proposal narrative must be able
to stand on its own in the application process. For multi-year funding
application instructions, see section (e) below.
(c) To be considered for PRM funding, organizations must submit a complete application package including:
• Proposal narrative reflecting objectives and indicators for each year of the program period.
• Budget and budget narrative for each year of the program period.
• Signed completed SF-424.
(d) In addition, proposal submissions to PRM should include the following information:
• Focus on outcome or impact indicators as much as possible. At a
minimum, each objective should have one outcome or impact indicator.
Wherever possible, baselines should be established before the start of
the project.
• To increase PRM’s ability to track the impact of PRM funding,
include specific information on locations of projects and beneficiaries
(GPS coordinates if possible).
• Proposals should outline how the NGO will acknowledge PRM
funding. If an organization believes that publicly acknowledging the
receipt of USG funding for a particular PRM-funded project could
potentially endanger the lives of the beneficiaries and/or the
organization staff, invite suspicion about the organization’s motives,
or alienate the organization from the population it is trying to help,
it must provide a brief explanation in its proposal as to why it should
be exempted from this requirement.
• The budget should include a specific breakdown of funds being
provided by UNHCR, other USG agencies, other donors, and your own
organization.
• Please note that organizations applying for livelihoods project
funding must include both a market analysis and a beneficiary
competency/capacity assessment as part of the proposal package. Please
see the General NGO Guidelines for more details.
• Applicants whose proposals address gender-based violence (GBV)
through their projects must estimate the total cost of these activities
as a separate line item in their proposed budgets. PRM’s budget template
document has been updated to reflect this requirement.
• Gender analysis (See above. Required before an award can be made).
• Copy of the organization’s Code of Conduct (required before an award can be made).
• Copy of the organization’s Security Plan (required before an award can be made).
• Proposals and budgets should include details of any sub-agreements associated with the program.
• Most recent Negotiated Indirect Cost Rate Agreement (NICRA), if applicable.
• NGOs that have not received PRM funding since the U.S.
government fiscal year ending September 30, 2004 must be prepared to
demonstrate that they meet the financial and accounting requirements of
the U.S. government by submitting copies of 1) the most recent external
financial audit, 2) proof of non-profit tax status including under IRS
501 (c)(3), as applicable, 3) a Data Universal Numbering System (DUNS)
number, and 4) an Employer ID (EIN)/Federal Tax Identification number,
as applicable.
• Organizations that received PRM funding in FY 2015 for
activities that are being proposed for funding under this announcement
must include the most recent quarterly progress report against
indicators outlined in the cooperative agreement. If an organization’s
last quarterly report was submitted more than six weeks prior to the
submission of a proposal in response to this funding announcement, the
organization must include, with its most recent quarterly report,
updates that show any significant progress made on objectives since the
last report.
(e) Multi-Year Funding: Applicants proposing multi-year programs should adhere to the following guidance:
Applicants may submit proposals that include multi-year strategies
presented in one year (12-month) cycles for a period not to exceed three
years (36 months) from the proposed start date. Fully developed
programs with detailed budgets, objectives and indicators are required
for each year of activities. Applicants should use
PRM’s recommended multi-year proposal template for the first year of a
multi-year application. Multi-year funding applicants may use PRM’s
standard budget template and should submit a separate budget sheet for
each project year. Multi-year proposal narratives and budgets
can be updated yearly upon submission of new noncompeting single year
proposal narrative template with an updated budget, each year.
New page limits: Multi-year proposals using PRM’s multi-year template must be no more than 20 pages in length
(Times New Roman 12 point font, one inch margins on all sides). If the
applicant does not use PRM’s recommended templates, proposals must not
exceed 15 pages in length. Organizations may choose to attach work
plans, activity calendars, and/or logical frameworks as
addendums/appendices to the proposal. These attachments do not count
toward the page limit total; however, annexes cannot be relied upon as a
key source of program information. The proposal narrative must be able
to stand on its own in the application process.
Multi-year applications selected for funding by PRM will be funded in
one year (12- month) increments based on the proposal submitted in the
initial application as approved by PRM. Continued funding after the
initial 12- month award requires the submission of a noncompeting single
year proposal narrative and will be contingent upon available funding,
strong performance, and continuing need. Follow-on funding applications
must be submitted by the organization no later than 90 days before the
proposed start date of the new award (e.g., if the next project period
is to begin on September 1, submit your application by June 1).
Follow-on year applications are submitted in lieu of responding to PRM’s
published call for proposals for those activities. Late submissions
will jeopardize continued funding.
Organizations can request single-year and multi-year funding proposal narrative templates by emailing PRM’s NGO Coordinator with the phrase “PRM NGO Templates” in the subject line.
3. Dun and Bradstreet Data Universal Numbering System (DUNS) Number and System for Award Management (SAM)
(a) Each applicant is required to: (i) be registered in SAM before
submitting its application; (ii) provide a valid DUNS number in its
application; and (iii) continue to maintain an active SAM registration
with current information at all times during which it has an active PRM
award or an application or plan under consideration by PRM. No federal
award may be made to an applicant until the applicant has complied with
all applicable DUNS and SAM requirements and, if an applicant has not
fully complied with the requirements by the time the PRM award is ready
to be made, PRM may determine that the applicant is not qualified to
receive a PRM award and use that determination as a basis for making a
PRM award to another applicant.
(b) Proposals must be submitted via Grants.gov (not via GrantSolutions.gov).
Grants.gov registration requires a DUNS number and active SAM.gov
registration. If you are new to PRM funding, the Grants.gov registration
process can be complicated. We urge you to refer to PRM’s General NGO Guidelines
“New to PRM Funding” section for information and resources to help
ensure that the application process runs smoothly. PRM also strongly
encourages organizations that have received funding from PRM in the past
to read this section as a refresher. Applicants may also refer to the “Applicant Resources” tools and tips page on Grants.gov for complete details on requirements.
(c) Do not wait until the last minute to submit your application on Grants.gov.
Organizations not registered with Grants.gov should register well in
advance of the deadline as it can take up to two weeks to finalize
registration (sometimes longer for non-U.S. based NGOs to get the
required registration numbers). We also recommend that organizations,
particularly first-time applicants, submit applications via Grants.gov
no later than one week before the deadline to avoid last-minute
technical difficulties that could result in an application not being
considered. PRM partners must maintain an active SAM
registration with current information at all times during which they
have an active federal award or an application under consideration by
PRM or any federal agency.
(d) When registering with Grants.gov,
organizations must designate points of contact and Authorized
Organization Representatives (AORs). Organizations based outside the
United States must also request and receive an NCAGE code prior to registering with SAM.gov. Applicants experiencing technical difficulties with the SAM registration process should contact the Federal Service Desk (FSD) online or at 1-866-606-8220 (U.S.) and 1-334-206-7828 (International).
(e) Applications must be submitted under the authority of the Authorized Organization Representative at the applicant organization. Having proposals submitted by agency headquarters helps to avoid possible technical problems.
(f) If you encounter technical difficulties with Grants.gov please contact the Grants.gov Help Desk at support@grants.gov or by calling 1-800-518-4726.
Applicants who are unable to submit applications via Grants.gov due to
Grants.gov technical difficulties and who have reported the problem to
the Grants.gov help desk, received a case number, and had a service
request opened to research the problem, should contact the relevant PRM
Program Officer to determine whether an alternative method of submission
is appropriate.
(g) It is the responsibility of each applicant to ensure the
appropriate registrations are in place and active. Failure to have the
appropriate organizational registrations in place is not considered a
technical difficulty and is not justification for an alternate means of
submission.
(h) Pursuant to U.S. Code, Title 218, Section 1001, stated on OMB
Standard Form 424 (SF-424), the Department of State is authorized to
consolidate the certifications and assurances required by Federal law or
regulations for its federal assistance programs. The list of
certifications and assurances can be found here.
4. Submission Dates and Times
Announcement issuance date: Tuesday, January 5, 2016
Proposal submission deadline: Thursday, February 4, 2016 at 12:00 p.m. EST. Proposals submitted after this deadline will not be considered.
5. Intergovernmental Review – Not Applicable.
6. Funding Restrictions. Federal awards will not allow reimbursement of Federal Award costs without prior authorization by PRM.
7. Other Submission Requirements
(a) PRM Standardized Indicators: In an effort to
streamline the proposal writing/reviewing process and better measure the
impact of the Bureau’s work, PRM requires the use of standardized
indicators in the health, protection, child protection, education, WASH,
livelihoods, emergency shelter, nutrition and food security, and core
relief items (non-food items) sectors. Applicants must fill in numerical
and/or percentage targets for each indicator. Sphere standards should
be used as targets, unless otherwise noted. Proposals must include all standardized indicators that apply to the program. Please refer to PRM’s General NGO Guidelines for a complete list of all standardized indicators that must be included.
(b) Applicant Vetting as a Condition of Award:
Applicants for proposals in Kenya are advised that successful passing of
vetting to evaluate the risk that funds may benefit terrorists or their
supporters is a condition of award. Applicants may be asked to submit
information required by DS Form 4184, Risk Analysis Information
about their company and its principal personnel. Vetting information is
also required for all sub-award performance on assistance awards
identified by DOS as presenting a risk of terrorist financing. When
vetting information is requested by the Grants Officer, information may
be submitted on the secure web portal at https://ramportal.state.gov, via email to RAM@state.gov, or hardcopy to the Grants Officer. Questions about the form may be emailed to RAM@state.gov.
Failure to submit information when requested, or failure to pass
vetting, may be grounds for rejecting your proposal. The following
clause shall be included in Section 9, Special Award Conditions, or as
an addendum to the solicitation, whenever assistance is awarded after
vetting:
• Recipient Vetting After Award: Recipients shall advise the Grants Officer of any changes in personnel listed in the DS Form 4184, Risk Analysis Information,
and shall provide vetting information on new individuals. The
government reserves the right to vet these personnel changes and to
terminate assistance awards for convenience based on vetting results.
(c) Branding and Marking Strategy: Unless exceptions
have been approved by the designated bureau Authorizing Official as
described in the proposal templates that are available upon email
request from PRM’s NGO Coordinator, at a minimum, the following provision will be included whenever assistance is awarded:
• As a condition of receipt of this assistance award, all
materials produced pursuant to the award, including training materials,
materials for recipients or materials to communicate or promote with
foreign audiences a program, event, project, or some other activity
under this agreement, including but not limited to invitations to
events, press materials, event backdrops, podium signs, etc. must be
marked appropriately with the standard U.S. flag in a size and
prominence equal to (or greater than) any other logo or identity.
o Sub-recipients and subsequent tier sub-award agreements are
subject to the marking requirements and the recipient shall include a
provision in the sub-recipient agreement indicating that the standard,
rectangular U.S. flag is a requirement. In the event the recipient does
not comply with the marking requirements as established in the approved
assistance agreement, the Grants Officer Representative and the Grants
Officer must initiate corrective action.
E. Application Review Information
1. Criteria: Eligible submissions will be those that
comply with the criteria and requirements included in this
announcement. In addition, the review panel will evaluate the proposals
based on the following criteria:
(i) Problem Statement/Analysis
(ii) Program Description
(iii) Objectives and Indicators
(iv) Monitoring and Evaluation Plan
(v) Beneficiary Interaction and Accountability
(vi) Coordination
(vii) Transition and Capacity-Building
(viii) Management and Past Performance
(ix) Budget
2. PRM will conduct a formal competitive review of all proposals
submitted in response to this funding announcement. A review panel of at
least three people will evaluate submissions based on the
above-referenced programmatic criteria and PRM priorities in the context
of available funding.
3. Department of State Review Panels may provide conditions and
recommendations on applications to enhance the proposed program, which
must be addressed by the applicant before further consideration of the
award. To ensure effective use of limited PRM funds, conditions or
recommendations may include requests to increase, decrease, clarify,
and/or justify costs and program activities.
F. Federal Award Administration Information
1. Federal Award Administration. A successful
applicant can expect to receive a separate notice from PRM stating that
an application has been selected before PRM actually makes the federal
award. That notice is not an authorization to begin performance. Only
the notice of award signed by the grants officer is the authorizing
document. Unsuccessful applicants will be notified following completion
of the selection and award process.
2. Administrative and National Policy Requirements.
PRM awards are made consistent with the following provisions in the
following order of precedence: (a) applicable laws and statutes of the
United States, including any specific legislative provisions mandated in
the statutory authority for the award; (b) Code of Federal Regulations
(CFR); (c) Department of State Standard Terms and Conditions of the
award; (d) the award’s specific requirements; and (e) other documents
and attachments to the award.
3. Reporting
Successful applicants will be required to submit:
(a) Program Reports: PRM requires program reports
describing and analyzing the results of activities undertaken during the
validity period of the agreement. A program report is required within
thirty (30) days following the end of each three month period of
performance during the validity period of the agreement. The final
program report is due ninety (90) days following the end of the
agreement. The submission dates for program reports will be written into
the cooperative agreement. Partners receiving multi-year awards should
follow this same reporting schedule and should still submit a final
program report at the end of each year that summarizes the NGO’s
performance during the previous year.
The Performance Progress Report
(SF-PPR) is a standard, government-wide performance reporting format.
Recipients of PRM funding must submit the signed SF-PPR cover page with
each program report. In addition, the Bureau suggests that NGOs
receiving PRM funding use the PRM recommended program report template
and reference this template as being attached in block 10 of the SF-PPR.
This template is designed to ease the reporting requirements while
ensuring that all required elements are addressed. The Program Report
Template can be requested by sending an email with only the phrase “PRM
NGO Templates” (without the quotation marks) in the subject line to PRMNGOCoordinator@state.gov.
(b) Financial Reports: Financial reports are
required within thirty (30) days following the end of each calendar year
quarter during the validity period of the agreement (January 30th,
April 30th, July 30th, October 30th). The final financial report
covering the entire period of the agreement is required within ninety
(90) days after the expiration date of the agreement. For agreements
containing indirect costs, final financial reports are due within sixty
(60) days of the finalization of the applicable negotiated indirect cost
rate agreement (NICRA).
Reports reflecting expenditures for the recipient’s overseas and
United States offices should be completed in accordance with the Federal
Financial Report (FFR SF-425) and submitted electronically in the
Department of Health and Human Services’ Payment Management System
(HHS/PMS) and in accordance with other award specific requirements.
Detailed information pertaining to the Federal Financial Report
including due dates, instruction manuals and access forms, is provided
on the HHS/PMS website.
For more details regarding reporting requirements please see PRM’s General NGO Guidelines.
G. PRM Contacts
Applicants with technical questions related to this announcement
should contact the PRM staff listed below prior to proposal submission.
Please note that responses to technical questions from PRM do not
indicate a commitment to fund the program discussed.
PRM Program Officer Wossie Mazengia: MazengiaW@state.gov, 202-453-9380, Washington, D.C.; please include PRM Acting Program Officer Martha Marrazza on email correspondence (MarrazzaM@state.gov).
PRM Program Officer Kristin Alderman: AldermanKL@state.gov, 202-453-9377, Washington, D.C.; please include PRM Acting Program Officer Martha Marrazza on email correspondence (MarrazzaM@state.gov).
Regional Refugee Coordinator for the Horn of Africa David Moore: MooreDT@state.gov, U.S. Embassy Addis Ababa, Ethiopia.
Deputy Refugee Coordinator for Kenya and Somalia Sarah Skorupski: SkorupskiSF@state.gov, U.S. Embassy, Nairobi, Kenya.
Regional Horn Refugee Coordinator Assistant Sandra Bedoya-Hanson: Bedoya-HansonSP@state.gov, U.S. Embassy Addis Ababa, Ethiopia.
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